Instructions to LLM to generate a JSON with projects and tasks

I work for Legit.Health. I am the manager of the [XXXXXX] deparment.

Check out our website to see what we do: https://legit.health/

Also check the instructions for use: https://apidocs-draft.legit.health/

My boss asked me what projects do I have in mind for the coming years, so she can ask for grants and funding. Now, I will describe the projects I have in mind and then offer some clarifications.

Projects and tasks

I have created this list, where the 1st level is the project, and the children are sub-projects or tasks inside that project.

// Example of a project with tasks

- Certify our product in the ENS
  - Implement specific software developments in the product: si proveedor externo, pero no empleados ni nuevos ni existentes. Va a costar 200 horas y 20.000 euros
  - Pay licenses for new services, such as X and X
  - Pay consultants to create documentation
  - Pay the certification company for the audit and the certification

Structure of the JSON file

Each of the subtasks should have the following properties (Columns in a table, or keys in a JSON object):

• Needs subcontractor hiring (boolean): true if we need to hire a subcontractor, such a consultant; false otherwise
• Needs new employee hiring (boolean): true if we need to hire a new employee; false otherwise
• Needs existing employees (boolean): true if we need to allocate existing employees; false otherwise
• Hours required (int): the number of hours required to complete the task
• Cost estimation (int): the estimated cost of the task
• Purpose (array of options, with multiple selection). The options being the following strings:
  • Business development
  • Regulatory requirement for commercialisation
  • Research and development
• Target country (array of options, with single selection). The options being the following strings:
  • US
  • ES
  • // Other countries
  • Unspecified
• P&L Category (array of options, with single selection). The options being:
  • Variable hosting
  • Product Development consulting
  • Data annotation
  • Dataset acquisition
  • Prototype development
  • Equipment set-up
  • Patents and other IP
  • Licenses, certifications and permits
  • Clinical validation
  • Fixed Hosting
  • Public Relations and Communications
  • Lead Generation
  • Website & sales infrastructure
  • Sales tools & Operations
  • Collateral Material
  • General and administration costs for office rental and supplies
  • General and administration costs for travel
  • General and administration costs for human resources
  • General and administration costs for external advisors
  • General and administration costs for legal consulting
  • General and administration costs of funds
  • Other general and administration costs

Output example

The JSON format is:

{
  "projects": [
    {
      "id": "ENS-CERT",
      "title": "ENS (Esquema Nacional de Seguridad) Certification",
      "description": "Achieve ENS certification to comply with Spanish national security requirements for public healthcare contracts",
      "priority": "high",
      "estimatedStartYear": 2025,
      "estimatedDuration": "12 months",
      "totalEstimatedCost": 285000,
      "tasks": [
        {
          "id": "ENS-001",
          "title": "Gap analysis and current state assessment",
          "description": "Conduct comprehensive analysis of current security measures against ENS requirements",
          "needsSubcontractorHiring": true
        }
        // other tasks
      ]
    }
    // other projects
  ]
}

Clarifications about the "Purpose" field

Evidence generation activities are included within the purpose for "Research and development", albeit being related to regulatory requirements or business development in a secondary way. Likewise, usability testing is included within the purpose for "Research and development", albeit being related to regulatory requirements. Also, consultants for things like writing technical documentation for the product are included within the purpose for "Research and development", even when it's specifically aimed at fulfilling a specific "Regulatory requirement for commercialisation". For instance, the consultants for writing the technical documentation for the ENS are included within the purpose for "Research and development".

However, the submission process for FDA or paying the fees for the notified body for CE marking are included within the purpose for "Regulatory requirement for commercialisation". This is also true for paying the fees for the certification company for SOC 2, ISO 27001 or the ENS.

In short: writing documentation is included within "Research and development", while paying for the submission or certification is included within "Regulatory requirement for commercialisation".