LLM Instructions to create a JSON file for department budgets

Task

Generate a structured JSON file containing grant-eligible projects and tasks for Legit.Health's department planning.

Context

I work for Legit.Health. Check out our website to see what we do: https://legit.health/. Also check the instructions for use: https://apidocs-draft.legit.health/.

My boss asked me what projects do I have in mind for the coming years, so she can ask for grants and funding. Now, I will describe the projects I have in mind for my department and then offer some clarifications of each of them.

I have created this summary containing the projects and tasks I have in mind for my department:

ADD THE PROJECTS HERE!!

The output should be a JSON file named xxxxx.json (options: clinicalEvidence.json | medicalDataScience.json | otherSoftwareDev.json | regulatoryAndCompliance.json).

Schema Definition

Project Object

interface Project {
  id: string; // Unique identifier (e.g., "ENS-CERT")
  title: string; // Concise project name
  description: string; // 1-2 sentence overview
  priority: "high" | "medium" | "low";
  estimatedStartDate: string; // ISO 8601 date format (YYYY-MM-DD)
  estimatedDuration: string; // e.g., "12 months", "24 months"
  totalEstimatedCost: number; // Sum of all task costs
  tasks: Task[]; // Array of project tasks
}

Task Object

interface Task {
  id: string; // Unique identifier (e.g., "ENS-001")
  title: string; // Concise task name
  description: string; // Specific deliverables
  needsSubcontractorHiring: boolean;
  needsNewEmployeeHiring: boolean;
  needsExistingEmployees: boolean;
  hoursRequired: number; // Total hours (>0)
  costEstimation: number; // EUR amount (>0)
  purpose: Purpose[]; // Multiple selection allowed
  targetCountry: Country; // Single selection
  plCategory: PLCategory; // Single selection
}

Enumerations

Purpose (multiple selection)

• "business_development"
• "regulatory_requirement"
• "research_development"

Country (single selection)

• "US", "ES", "FR", "DE", "IT", "UK", "unspecified"

P&L Category (single selection)

• Infrastructure: "variable_hosting", "fixed_hosting", "equipment_setup"
• Development: "product_dev_consulting", "data_annotation", "dataset_acquisition", "prototype_development"
• IP & Compliance: "patents_ip", "licenses_certifications", "clinical_validation"
• Marketing: "pr_communications", "lead_generation", "website_sales_infra", "sales_tools", "collateral_material"
• Admin: "admin_office", "admin_travel", "admin_hr", "admin_advisors", "admin_legal", "admin_funds", "admin_other"

Business Rules

Resource Allocation

• At least one of needsSubcontractorHiring, needsNewEmployeeHiring, or needsExistingEmployees must be true
• If hoursRequired > 0, at least one hiring/employee flag must be true

Purpose Classification

Activity Type	Primary Purpose	Examples
Documentation creation	research_development	Technical docs, usability studies
Evidence generation	research_development	Clinical trials, validation studies
Certification fees	regulatory_requirement	FDA submission, CE marking, SOC 2 audit
Market expansion	business_development	New country launch, partnership setup

Validation Rules

1. hoursRequired must be > 0 if any resource flag is true
2. costEstimation must include all costs (labor + external)
3. totalEstimatedCost must equal sum of all task costEstimation values
4. Task id must be unique within project
5. At least one purpose must be selected per task

Example Output

{
  "projects": [
    {
      "id": "ENS-CERT",
      "title": "ENS Certification",
      "description": "Achieve Spanish National Security Scheme certification for public healthcare contracts",
      "priority": "high",
      "estimatedStartDate": "2025-01-15",
      "estimatedDuration": "12 months",
      "totalEstimatedCost": 285000,
      "tasks": [
        {
          "id": "ENS-001",
          "title": "Security gap analysis",
          "description": "Comprehensive assessment of current vs. required security measures",
          "needsSubcontractorHiring": true,
          "needsNewEmployeeHiring": false,
          "needsExistingEmployees": true,
          "hoursRequired": 200,
          "costEstimation": 20000,
          "purpose": ["research_development", "regulatory_requirement"],
          "targetCountry": "ES",
          "plCategory": "product_dev_consulting"
        },
        {
          "id": "ENS-002",
          "title": "Certification audit fees",
          "description": "Payment to accredited certification body for ENS audit",
          "needsSubcontractorHiring": false,
          "needsNewEmployeeHiring": false,
          "needsExistingEmployees": true,
          "hoursRequired": 40,
          "costEstimation": 15000,
          "purpose": ["regulatory_requirement"],
          "targetCountry": "ES",
          "plCategory": "licenses_certifications"
        }
      ]
    }
  ]
}

Input Processing

When provided with unstructured project descriptions:

1. Identify discrete projects based on major objectives
2. Break each project into measurable tasks
3. Infer resource requirements from task descriptions
4. Apply business rules for purpose classification
5. Calculate costs based on provided estimates or industry standards
6. Validate output against schema and rules